MINISTRY
OF HEALTH & FAMILY WELFARE
GOVT.
OF INDIA
THROUGH
HSCC (INDIA) LTD.
REQUEST FOR PROPOSAL (RFP)
FOR PROVIDING COMPREHENSIVE CONSULTANCY
SERVICES FOR SETTING UP OF SIX AIIMS LIKE APEX HEALTHCARE INSTITUTES
RFP DOCUMENT NO. HSCC/6 AIIMS/PC
DATE OF ISSUE: 15.06.06
LAST DATE & TIME OF SUBMISSION: 09TH AUG, 2006 (1500 HRS)
Contents
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Pages
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Section 1
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Letter
of Invitation |
2 - 22 |
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Appendix
1: Formats for Technical Proposal |
26 - 41 |
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Appendix
2: Formats for Financial Proposal |
42 - 53 |
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Section
2 (Terms of Reference) |
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Project
background |
55 - 60 |
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Role of
Project Consultant |
60 - 63 |
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Scope
of Services |
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Management/Administration Services |
66 - 79 |
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Architectural Services |
80 - 82 |
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Quantity Surveying Services |
83 - 85 |
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- Civil
& Structural Engineering Services |
86 - 88 |
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Electrical Engineering Services |
89 - 95 |
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- IT
Services |
95 - 98 |
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Mechanical Engineering Services |
98 - 101 |
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Project Management / Construction Supervision Services |
106 - 110 |
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Section
3
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Form of Agreement
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111 - 113 |
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Section
4
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General conditions of Agreement
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114 - 138 |
Reference
No: …………………
Project
Name: Setting up of Six AIIMS like Apex Healthcare Institutes at Bhopal,
Bhubaneswar, Raipur, Patna, Jodhpur and Rishikesh in the states of Madhya
Pradesh, Orissa, Chattisgarh, Bihar, Rajasthan and Uttaranchal respectively.
Name of
the Ministry / Department: Ministry of Health & Family Welfare;
Government of India
Title of Consulting Services: Comprehensive
Consultancy Services
LETTER OF INVITATION (LOI)
Subject: Letter of Invitation seeking Project
Consultant for providing Comprehensive Consultancy Services in Setting up of Six
AIIMS like Apex Healthcare Institutes at Bhopal, Bhubaneswar, Raipur, Patna,
Jodhpur and Rishikesh in the states of Madhya Pradesh, Orissa, Chattisgarh,
Bihar, Rajasthan and Uttaranchal respectively.
DEFINITIONS
For the purpose of
this Request for Proposal, unless otherwise specified or repugnant to the
subject or context, the following terms shall be deemed to have the following
meanings:
(a)
"CLIENT"
shall mean the Ministry of Health & Family Welfare, Govt. of India or any
authority set-up by the Ministry of Health & Family Welfare, Govt. of India
for establishing and running the six institutes.
(b)
“NODAL
OFFICER” shall mean the representatives of "CLIENT" who are duly
empowered and authorized to act for and on their behalf
(c)
"PROJECT
CONSULTANT / CONSULTANT" shall mean any entity or persons or associations
of person who have been short-listed to submit their proposals that may provide
or provides the Services to the Client under the
Contract.
(d)
“Contract”
means the Contract signed by the Parties and all the attached documents, that
is General Conditions of Contract and the Appendices.
(e)
"PARTIES"
shall mean CLIENT and PROJECT CONSULTANT, each one individually referred to as
PARTY.
(f)
“Day”
means calendar day.
(g)
“Government”
means the Government of India.
(h)
“LOI”
(Section 1 of RFP) means the Letter of Invitation being sent by the Client to
the short-listed Consultants, which provides short-listed Consultants with all
information needed to prepare their proposals.
(i)
“Proposal”
means the Technical Proposal and the Financial Proposal.
(j)
“RFP”
means the Request for Proposal prepared by the Client for the Selection of
Project Consultants.
(k)
"Assignment
/ job” means the work to be performed by the Project Consultant pursuant to the
Contract.
(l)
“Terms
of Reference” (TOR) means the document included in the RFP as Section 2 which
explains the objectives, scope of work, activities, tasks to be performed,
respective responsibilities of the Client and the Project Consultant, and
expected results and deliverables of the Assignment/job.
(m)
"AUTHORISED
REPRESENTATIVE" shall mean the representatives of "CLIENT"
and/or "PROJECT CONSULTANT" as the case may be who are duly empowered
and authorized by their respective organisations to act for and on their
behalf.
(n)
"DATE
OF ACCEPTANCE" shall mean the date on which CLIENT confirms written
acceptance of PROJECT CONSULTANT’S
SERVICES.
(o)
"PROJECT"
shall mean the Setting up of Six AIIMS like Apex Healthcare Institutes
for which PROJECT CONSULTANT is to provide SERVICES in accordance with and as
per the terms and conditions of this AGREEMENT.
(p)
“PROJECT
MANAGEMENT COMMITTEE (PMC)” shall mean the apex steering and monitoring body to
oversee the implementation of the project.
1. INTRODUCTION
1.1 Your
firm, along-with other firms who had earlier submitted their EOI, are hereby
invited to submit a technical and financial proposal for providing
comprehensive consulting services for Setting up of Six AIIMS like Apex
Healthcare Institutes at Bhopal, Bhubaneswar, Raipur, Patna, Jodhpur and
Rishikesh in the states of Madhya Pradesh, Orissa, Chattisgarh, Bihar,
Rajasthan and Uttaranchal respectively. Your proposal could form the basis for
future negotiations and ultimately an agreement between your firm and the
Client.
1.2 To enable your
firm, along-with other firms who had earlier submitted their EOI, to submit a
more comprehensive proposal than previously requested for in our advertisement,
the Terms of Reference (TOR), which outlines the role and scope of work of the
Project Consultant is given in Section-2 (Terms of Reference). The TOR should
be considered as the minimum requirement for performing the scope of the work.
Ministry of Health & family Welfare, Government of India reserves the right
to effect any additions or changes in the scope of the work as deemed necessary
in the TOR during the period of the assignment.
1.3 To obtain
first-hand information on the Assignment and on the local conditions, you are
encouraged to visit the sites and also attend a pre-proposal conference to be
held on 05.07.2006, at 11:00 AM at 249 A-Wing; Committee Room,
Nirman Bhawan; New Delhi – 110011. You must fully inform yourself of local
conditions and take them into account in preparing your proposal.
1.4 Please note that
(i) the costs of preparing the proposal and of negotiating the contract,
including visit(s) to the sites/client, are not reimbursable as a direct cost
of the Assignment; and (ii) the Client is not bound to accept any of the
proposals submitted and reserves the right to annul the selection process at
any time prior to Contract award, without thereby incurring any liability to
the Consultants.
1.5 Conflict of
Interest
1.5.1
Client requires that
Consultants provide professional, objective, and impartial advice and at all
times hold the Client’s interests paramount, strictly avoid conflicts with
other Assignment/jobs or their own corporate interests and act without any
consideration for future work.
1.5.2
Without limitation on the
generality of the foregoing, Consultants, and any of their affiliates, shall be
considered to have a conflict of interest and shall not be recruited, under any
of the circumstances set forth below:
Conflicting activities : (i) A firm that has been engaged by the Client
to provide goods, works or Assignment/job other than consulting Assignment/job
for a project, and any of its affiliates, shall be disqualified from providing
consulting Assignment/job related to those goods, works or Assignment/job.
Conversely, a firm hired to provide consulting Assignment/job for the
preparation or implementation of a project, and any of its affiliates, shall be
disqualified from subsequently providing goods or works or Assignment/job other
than consulting Assignment/job resulting from or directly related to the firm’s
consulting Assignment/job other than consulting Assignment/job are defined as
those leading to a measurable physical output, for example surveys, exploratory
drilling, aerial photography, and satellite imagery.
Conflicting Assignment/job; (ii) A consultant
(including its Personnel and Sub-Consultants) or any of its affiliates shall
not be hired for any Assignment / job that, by its nature, may be in conflict
with another Assignment/job of the Consultant to be executed for the same or
for another Client. For example, a
Consultant hired to prepare engineering design for an infrastructure project
shall not be engaged to prepare an independent environmental assessment for the
same project, and a Consultant assisting a Client in the privatization of
public assets shall not purchase, nor advise purchasers of, such assets. Similarly, a Consultant hired to prepare
Terms of Reference for an Assignment/Job should not be hired for the
Assignment/Job in question.
Conflicting relationships (iii) A Consultant (including its Personnel and
Sub-Consultants) that has a business or family relationship with a member of
the Client’s staff who is directly or indirectly involved in any part of (i)
the preparation of the Terms of Reference of the Assignment/Job, (ii) the
selection process for such Assignment./job, or (iii) supervision of the
Contract, may not be awarded a Contract, unless the conflict stemming from this
relationship has been resolved in a manner acceptable to the Client throughout
the selection process and the execution of the Contract.
1.5.3
Consultant have an obligation
to disclose any situation of actual or potential conflict that impacts their
capacity to serve the best interest of their Client, or that may reasonably be
perceived as having this effect. Any such disclosure shall be made as per the
standard forms of technical proposal provided herewith. If the consultant fails
to disclose said situations and if the Client comes to know any such situation
at any time, it may lead to the disqualification of the Consultant during
bidding process or the termination of its Contract during execution of
assignment.
1.5.4
No agency or current
employees of the Client shall work as Consultants under their own ministries,
departments or agencies.
1.6 Unfair Advantage
If a short-listed Consultant could derive a
competitive advantage from having provided consulting Assignment / job related
to the Assignment/job in question and which is not defined as conflict of
interest as per para 1.5 above, the Client shall make available to all
short-listed Consultants together with this RFP all information that would in
that respect give such Consultant any competitive advantage over competing
Consultants.
1.7 Request for
Proposal Stage
This stage will involve the preparation and
lodgement of full, legally binding bids by Pre-qualified Bidders short-listed
from EOI stage. The main steps in this stage are:
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Notification to Pre-qualified
Bidders
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Issue of information
Memoranda, Request for Proposal (RFP) and draft documentation
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Site visits & possible
technical site inspections.
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Limited written question and
answer process
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Pre-proposal Conference
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Pre-bid confirmation of
acceptance of draft documentation
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Lodgement / Opening of Bids
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Presentation of Proposal
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Selection of Project
Consultant
2. DOCUMENTS
2.1 To prepare a
proposal, please use the attached formats (Appendix-1 & 2).
2.2 Bidders
requiring a clarification of the Documents must notify the Client, in writing,
not later than thirty (30) days before the proposal submission date. Any
request for clarification in writing, or by cable, telex or tele fax shall be sent
to the address indicated below. The Client shall respond by cable, telex or
telefax to such requests and copies shall be sent to all the firms invited to
submit their proposal. All
correspondence shall be made in English in writing to.
Executive Director (PG-II)
HSCC (I) Ltd.
E- 6 (A), Sector – 1
NOIDA (U.P) – 201 301
Tel: 0120 – 2519784; Fax: 0120 –
2542447
The queries and the replies thereto shall
then be available to all bidders in the form of an addendum, which shall be acknowledged
in writing by the Bidders.
2.3 At
any time before the submission of proposals, the Client may, for any reason,
whether at its own initiative or in response to a clarification requested by an
invited bidding firm, modify the Documents by amendment. The amendment shall be sent in writing or by
cable or facsimile to all the firms invited to submit proposal and will be
binding on them. The Client may at its discretion extend the deadline for the
submission of proposals.
2.4
Earnest Money Deposit (EMD)
2.4.1
An EMD of INR Ten Lacs (Rs 1,000,000), in
the form of Demand Draft / bank guarantee in favour of “HSCC (India) Limited;
Block – E – 6 (A); Sector – 1; NOIDA; UP – 201 301” from any Scheduled Bank,
must be submitted along-with the Proposal. No other mode/form of payment shall
be acceptable.
2.4.2
Proposals
not accompanied by EMD shall be rejected as non-responsive.
2.4.3
No interest
shall be payable by the Client for the sum deposited as earnest money deposit
2.4.4
The EMD of
the unsuccessful bidders would be returned back within one month of signing of
the contract.
2.5
The EMD
shall be forfeited by the Client in the following events:
2.5.1
If the
proposal is withdrawn during the validity period or any extension agreed by the
consultant thereof.
2.5.2
Of the
Proposal is varied or modified in a manner not acceptable to the Client after
opening of Proposal during the validity period or any extension thereof.
2.5.3
If the
Consultant tries to influence the evaluation process
2.5.4
If the First
ranked Consultant withdraws his proposal during negotiations (failure to arrive
at consensus by both the parties shall not be construed as withdrawal of
proposal by the Consultant).
2.6
Tender
Document Fees
All Consultants
are required to pay INR Ten Thousand
only (Rs 10,000), towards Tender Document Fees in the form of Demand
Draft from any Scheduled Bank drawn in favour of “HSCC (India) Limited” and
payable at New Delhi. The Tender Document Fees is Non-Refundable.
Please note
that the Proposal, which does not include the tender Document Fees, would be
rejected as non-responsive.
3. PREPARATION OF PROPOSAL
The Proposal as well as all related
correspondences exchanged by the Consultants and the Client, shall be written
in English language, unless specified otherwise.
Technical Proposal
3.1 In preparing the
technical proposal, you are expected to examine all terms and instructions
included in the Documents. Failure to provide all requested information
shall be at your own risk and may result in rejection of your proposal.
3.2 Your technical proposal should provide the following and
any additional information, using the formats attached in Appendix-1.
Submission of the wrong type of Technical Proposal will result in the Proposal
being deemed non-responsive:
(i)
Corporate Qualifications: Describe the firm’s (or the group of firms comprising one
offer) specific corporate qualifications, i.e. its full range of capabilities,
specific relevant experiences and the role of the firm in rendering the
required services, qualified personnel and resources that will be brought to
bear in undertaking this assignment. The bidder should demonstrate the relevant
work experiences clearly indicating actual services rendered in setting up of
world-class healthcare institutes. For each assignment, the outline should
indicate, inter alia, the profiles of the staff provided, duration,
contract amount and firm’s involvement, start date, completion dates etc.
Details of agreement between members of the
consortium, binding all the members severally and jointly during the entire
duration of the contract are to be provided. The MOU should be a detailed and
valid agreement between the Consortium members defining clearly the role,
responsibility and scope of work of each member along with nomination of leader
for the purpose.
In the case of a Joint Venture or Consortium,
all members of the Consortia as mentioned in the RFP shall be jointly and
severally liable to the Client for all the Project Consultants’ obligations
under this Contract.
(ii)
Approach and Methodology: Submit a comprehensive description of the approach and
methodology (work plan) that the bidder proposes to undertake the comprehensive
project consultancy services. Please submit detailed Network (PERT / CPM /
Specialised Management Software) to demonstrate the task involved and the
accomplishment of the same within the designated time frame.
(iii)
Assignment of Professional Team: The Firm/Consortia shall assign a Central team at New Delhi and a team
for each of the sites. The Firm/Consortia shall present the composition
of the proposed staff team, the tasks, which would be assigned to each of the
sites, their timing and prior relevant experience. (Any alternate to key
professional staff proposed should have equivalent or higher qualifications and
experience).
A short-listed consultant may associate / realign with any of the
short-listed consultants and/or short-listed individual expert at the time of
submission of proposal. Under such circumstances each member of the Consortium
shall be evaluated as per the qualification/ eligibility criteria set forth in
Proposal Evaluation. The combined score of the each member of the association
of consultant shall be taken into account for evaluation purpose. However, the
lead member of the association of the consultant shall be the consultant who
has been short-listed by the Client and Client shall deal with only the lead
member for the purpose of this assignment. Besides, the Project Consultant /
Consortia of Firms should fulfill the original Expression of Interest (EOI)
qualifying norms as follows:
a.
Project Consultant/Consortia
of Firms shall be of National/International repute with a demonstratable track
record of rendering Consultancy Services for a Project of the magnitude
envisaged
b.
Project Consultant/Consortia of Firms should have provided project
consultancy services to atleast two projects of national/international level
healthcare institutes with a minimum value of Rs.150 Crores each during the
last seven years.
c.
An international firm should
have an Indian firm as one of its partners.
(iv) CV’s recently signed and dated by the proposed key
professional staff (in original). Key
information should include number of years with the firm, and degree of
responsibility held in various assignments during the last seven (07) years.
(v)
Estimates of the total time
effort (person x months) to be provided to carry out the Assignment, supported
by network diagrams showing the time proposed (person x months) for each
professional staff member. All proposed personnel are expected to be available
for the duration of the assignment and should submit their written
confirmations indicating their availability.
(vi) In the event, due to any avoidable circumstances, it
becomes inevitable to change the personnel assigned for the subject assignment,
the same shall be done only with the written permission of the Client subject
to the condition that the personnel so changed shall possess similar or better
qualifications & work experience as were available with the personnel in
position.
3.3
The technical proposal shall
include all information as required and shall not include any financial
information.
3.4
Financial Proposal
The financial proposal shall be submitted as
per the “Formats for Financial Proposal” (Appendix – 2). The price shall be
quoted as total all inclusive lumpsum price (inclusive of all taxes etc.) as
per the following:
A.
Providing Comprehensive
Consultancy Services for setting up Six AIIMS like Apex Healthcare Institutes
at Bhopal, Bhubaneswar, Patna, Raipur, Jodhpur & Rishikesh in the states of
Madhya Pradesh, Orissa, Bihar, Chattisgarh, Rajasthan & Uttaranchal
respectively except Project Management/Construction Supervision Services as per
terms of Reference. In case the client
so decides not to execute any site of the six sites stated above, there shall
be pro-rata reduction per individual site of the quoted price in the case of
reduction in the number.
B.
Providing Project
Management/Construction Supervision Services for setting up of Six AIIMS like
Apex Healthcare Institutes as per terms of reference with the proviso for
pro-rata reduction per individual site of the quoted price in the case of
reduction in the number of construction of individual institutes.
The
firm/Consortia should quote lumpsum for both the services as per TOR for all
the six sites. The Total Price shall be the summation of Sr. No. A & B
above in para 3.4.
Besides the total all inclusive lumpsum price
including all taxes etc., breakup of prices as required under the formats is
also to be furnished.
4. SUBMISSION OF PROPOSAL
4.1 You are
requested to submit one original and five copies of the technical proposal
along-with a virus free soft copy (MS-Word / Windows XP version) in CD/DVD in
one cover duly sealed and superscribed as “Technical Proposal” and one copy of
the Financial Proposal in a separate cover duly sealed and superscribed as
“Financial Proposal, Do not open along with the Technical Proposal”. These two along-with the envelope containing
the EMD and the tender Document Fee, in turn, shall be sealed in an outer cover
clearly marked “Proposal for Providing Comprehensive Consultancy Services for
Setting up Six AIIMS like Apex Healthcare Institutes” and “DO NOT OPEN,
EXCEPT IN THE PRESENCE OF THE AUTHORISED COMMITTEE” and addressed and delivered
at the under mentioned address by 1500 Hrs of 09.08.2006.
Executive Director (PG – II),
HSCC (India) Limited,
E-6 (A), Sector 1,
NOIDA (U.P.) – 201 301.
The Proposals must be delivered at the
submission address on or before the time and date as stated above (para 4.1).
Any proposals received by the Client after the deadline for submission shall be
returned unopened.
The Client shall not be responsible for
misplacement, losing or premature opening if the outer cover is not sealed
and/or marked as stipulated. This circumstance may be case for Proposal rejection.
If the Financial Proposal is not submitted in a separate sealed envelope
duly marked as indicated above, this will constitute grounds for declaring the
Proposal non-responsive
4.2 In the event of
any discrepancy between the copies of the proposal, the original shall
govern. The original and each copy of
the technical and financial proposal shall be prepared in indelible ink and
shall be signed by the bidders authorized representative. The representative’s authorization shall be
confirmed by a written power of attorney accompanying the proposal. All pages of the proposal shall be initialed
by the authorized person or persons signing the proposal.
4.3 The proposal
shall contain no interlineations or overwriting except as necessary to correct
errors made by the bidders themselves. Any such corrections shall be initialed
by the authorized person or persons signing the proposal.
4.4 The proposals
shall be valid for a period of 180 days from the date of its submission. During
this period, the bidder shall keep available the professional staff proposed
for the assignment.
5. PROPOSAL EVALUATION
Evaluation of bids shall be carried out by the Evaluation
Committee appointed by the Client by allocating marks to the Technical
Proposal on the following basis:
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|
Criteria |
Max. Marks |
Min. qualifying/Pass Marks |
|
(i) |
Specific experience of the bidder related to the
Assignment (i.e. design and project/construction management of hospital) (a)
Number of hospital projects successfully
completed in Conceptualisation, design, master
planning, preparation of specifications, detailed
estimates and working engineering drawings for hospital projects and
associated infrastructure including
hospital/medical equipment planning etc. in the
last 7 yrs. (b) Project
Management / Construction Supervision for hospital projects
and associated infrastructure including
hospital/medical equipment planning
and
execution etc. in the last 7 yrs. |
30 |
|
|
(ii) |
Adequacy of the proposed work plan and methodology in responding to the TOR (a)
Organizational structure illustrating the composition and reporting
relationship of the team. (b)
Methodology and approach for the various tasks identified in the terms of
reference undertaking the Assignment (c) Work plan giving a comprehensive description of the work activities
and time schedule etc |
30 |
|
|
(iii) |
**Qualifications and competence of the key staff for the
Assignment (a)
Team Leader (b)
Hospital design team (c)
Project Management/Construction Management & Supervision
team/IT/HR |
40 |
|
|
|
TOTAL |
100 |
75 |
5.1 After the evaluation of Technical Proposals is complete,
the Client shall notify those Consultants whose proposals did not meet the
minimum qualifying marks or were considered non-responsive to the RFP and Terms
of Reference, indicating that their Financial Proposals will be returned
unopened after completing the selection process. The Client shall simultaneously
notify the Consultants that have secured the minimum qualifying mark,
indicating the date and time set for opening the Financial Proposals.
5.2 The Financial Proposals shall be opened publicly in the
presence of the Consultants’ representatives who choose to attend. The name of
the Consultant, the technical scores, and the proposed prices shall be read
aloud and recorded when the Financial Proposals are opened.
5.3 The Evaluation Committee will correct computational errors.
When correcting computational errors, in case of discrepancy between a partial
amount and the total amount, or between word and figures, the former will
prevail. In addition to the above corrections the items described in the
Technical Proposal but not priced, shall be assumed to be included in the
prices of other activities or items. In case an activity or line item is
quantified in the Financial Proposal differently from the Technical Proposal,
no corrections are applied to the Financial Proposal.
5.4 The lowest Financial Proposal (Fm) will be given a
financial score (Sf) of 100 points. The financial scores (Sf) of other
Financial Proposals will be computed as per the formula Sf = 100 x Fm/F, in
which Sf is the financial score, Fm is the lowest price, and F is the price of
the proposal under consideration. Proposals will be ranked according to their
combined technical (St) and financial (Sf) scores using the weights (T= the
weight given to the Technical Proposal; P = the weight given to the Financial
Proposal). For working out the combined score, the Client will use the
following formula:
Total points = St x T% + Sf x P%
The weights given to the
Technical and Financial Proposals are:
T = 80, and
P = 20
The proposals will be ranked
in terms of total points scored. The proposal with the highest total points
(H-1) will be considered for award of Contract and shall be invited for
Contract negotiations.
** The minimum
required qualifications and experience of Professional staff is:
|
Team Leader (Project Director) |
Graduate/Postgraduate
Engineer / Architect Minimum
25 yrs professional experience with at least 10 yrs as team leader in design
& execution of large value hospital/healthcare projects. A proven veteran
in the field of healthcare /hospital projects with all round abilities to develop
hospital/ healthcare projects from concept to commissioning. |
|
|
|
Chief
Architect |
Graduate/Postgraduate
in Arch. Minimum 20 yrs experience with 10 yrs in hospital designs |
|
|
|
Chief
Civil/Structural/Electrical/Public Health/ Engineer (Designs) (Each Discipline) |
Graduate/Postgraduate
Engineer in respective disciplines. Minimum 20 yrs experience with 10 yrs in
hospital designs |
|
|
|
Chief Mechanical Engineer (Designs) |
Graduate/Postgraduate
Mechanical Engineer. Minimum 20 yrs experience with 10 yrs experience in
design of systems (HVAC, Kitchen, Laundry, CSSD, Medical Gases, Hospital
Waste Management System etc.) for hospitals |
|
|
|
Chief
Bio-Medical Engineer (Designs) |
Graduate/Postgraduate
Bio-medical Engineer. Minimum 20 yrs experience with 10 yrs experience in hospital
equipment planning, procurement, installation & commissioning |
|
|
|
Chief
Administrator |
MBA.
Minimum 20 yrs experience |
|
|
|
Chief
Contracts Manager |
Graduate
Engineer with MBA/Contracts Law.
Minimum 20 yrs experience |
|
|
|
Sr. Design Engineers (Each Discipline) |
Graduate
Civil/Electrical/Mechanical Engineers. Minimum 15 yrs experience with 5 yrs
in design of hospitals. |
||
|
Sr. Project Managers (Each Discipline) |
Graduate
Civil/Electrical/Mechanical Engineers. Minimum 15 yrs experience with 5 yrs
in project management of hospital projects. |
||
|
Sr.
Architects |
Graduate
Architects. Minimum 15 yrs experience with 5 yrs in hospital designs. |
||
|
Engineers (Each Discipline) |
Graduate
Civil/Electrical/Mechanical Engineers. Minimum 10 yrs experience in execution
of hospital projects. |
||
|
Equipment
Specialist |
Graduate/Postgraduate
Bio-Medical Engineer. Minimum 10 yrs experience in execution of hospital
projects. |
||
|
Chief
Quantity Surveyor |
Graduate/Post
graduate Engineer (or equivalent in quantity surveying). Minimum 20 yrs
experience with 10 years in quantity survey of hospital projects |
||
|
Quantity
Surveyor (s) |
Graduate
Engineer (or equivalent in quantity
surveying). Minimum 10 yrs experience in execution of hospital projects. |
||
|
HR
Manager |
MBA
(HR) Minimum 20 yrs experience |
||
|
Chief Finance
Manager |
C.A./
MBA (Finance) Minimum 15 yrs experience |
||
|
Chief
Information Technology (IT) |
Graduate
/ Post-graduate engineer with qualification in computers. Minimum 15 yrs
experience in IT including 5 yrs in Hospital Systems |
||
|
Sr.
Engineer (IT) |
Graduate
/ Post-graduate engineer with qualification in computers/ BCA/ MCA. Minimum
10 yrs experience in IT with 3 yrs in Hospital Systems |
||
|
Chief
Human Resource (HR) |
MBA
(HR). Minimum 15 yrs experience |
||
Note: Team leaders and the key staff proposed to
be deployed shall be regular employees of the respective Firms / JV.
6. NEGOTIATIONS
6.1 Client shall
notify the successful bidder in writing by registered letter, cable or
facsimile and invite it to negotiate the Contract. Contract negotiations shall
take place in New Delhi.
6.2 The aim is to
reach agreement on all points and initial a draft contract by the conclusion of
negotiations.
6.3 Negotiations
shall commence with a discussion/presentations on the technical proposal, the
proposed methodology (work plan), staffing, financial proposal and any
suggestions bidder may have made to improve the TOR. Agreement shall then be reached on the final TOR, the staffing,
and the PERT/CPM charts, which shall indicate activities, staff, staff months,
logistics, reporting and the lumpsum fees etc.
6.4 Having selected
Bidder on the basis of, among other things, an evaluation of proposed key
professional staff, the Client expects to negotiate a contract on the basis of
the staff named in the proposal. Prior
to contract negotiations, the Client shall require assurances that the staff
members will be actually available. The
Client shall not consider substitutions during contract negotiations except in
cases of unexpected delays in the starting date or incapacity of key
professional staff for reasons of health.
6.5 The Client and
the Bidder shall finalize the contract to conclude negotiations. If negotiations fail, the Client is under no
obligation to finalize the Contract without assigning any reasons therefor.
6.6 The selected
Project Consultant is expected to mobilize resources immediately after the
conclusion of contract negotiations and to commence the assignment. Activity
chart for each of the activities clearly indicating man-days as well as
definite milestones is required to be submitted. Failure to perform activities
as per the defined chart/milestones will result in penalty action as per the
enclosed conditions of contract.
7.
Confidentiality
Information relating to evaluation of Proposals
and recommendations concerning awards shall not be disclosed to the Consultants
who submitted the Proposal or to other persons not officially concerned with
the process, until the publication of the award of Contract. The undue use by
any Consultant of confidential information related to the process may result in
the rejection of its Proposal may be subject to the provisions of the Client’s
antifraud and corruption policy.
8. CONFIRMATION OF RECEIPT
8.1 Please inform by
cable/facsimile;
a.
that you received the RFP
document, and
b.
whether you will submit
proposal
Client reserves the right to accept any
proposal or reject any or all the proposals without assigning any reasons and
any liability whatsoever including financial liability. Client also reserves
the right to close or cancel the entire process of appointment at any point
without assigning any reasons whatsoever and without any liability whatsoever.
Yours Sincerely,
(Sanjiv Sood)
Executive Director
HSCC (India) Limited
E – 6 (A); Sector – 1
NOIDA - 201301
INSTRUCTION TO CONSULTANT
CHECK LIST
Sr. No. Ref. of Particulars
LOI
1.
1.7 A Pre-proposal conference will be
held:
Date: 05.07.2006
Time: 11:00 A.M
(Indian Standard Time)
Address: 249 A-Wing; Committee Room
Nirman Bhawan; New Delhi - 110011
2.
1.7 Pre-bid Confirmation of acceptance
of draft documentation
Date: 27.07.2006
Time: 03:00 P.M (Indian Standard Time)
Address:
Executive Director (PG – II),
HSCC (India) Limited; E – 6(A), Sector – 1; NOIDA (U.P.) – 201 301.
Facsimile: 0120 – 2542447
3.
1.7 Date & time and address for
lodgement / opening of proposal/bid:
Date: 09.08.2006
Time: 03:00
P.M (Indian Standard Time)
[Lodgement of proposal / bid]
03:30 P.M (IST) - [Opening of proposal/ bid]
Address: Executive
Director (PG – II),
HSCC (India) Limited; E – 6(A), Sector – 1; NOIDA (U.P.) – 201 301.
4.
4.4 Proposal must remain valid 180 days
after submission date,
i.e. until 05.02.2007.
5.
2.2 Clarification may be requested not
later than 30 days before
submission date.
The address for requesting clarification is:
Executive Director (PG – II),
HSCC
(India) Limited; E – 6(A), Sector – 1
NOIDA
(U.P.) – 201 301.
Facsimile: 0120 – 2542447
E-mail: rdas_hscc@yahoo.com
6.
3.2 The formats of the Technical
Proposals to be submitted are:
a.
Technical Proposal Submission
Form
b.
Details of Hospital Projects
completed (last 7 yrs.)
c.
Details of Hospital Projects
under execution
d.
Qualifications of the Team
Leader / Team Members
e.
Approach Methodology
f.
Work Plan and Time Schedule
g.
Organisational Structure
h.
Summary of Contractual
Information
i.
Comments / Modification
suggested on Draft Contract
j.
Information regarding any
Conflicting activities and Declaration thereof
k.
Completion & Submission
of Reports
7.
3.4 Consultant to state the cost in
Indian Rupees.
8.
4.0 Consultant must submit the original
and five (05) copies of the Technical Proposal
along-with a virus free soft copy (MS-Word / Windows XP
version) in CD/DVD,
and the original of the Financial Proposal.
9.
3.4 The formats of the Financial
Proposals to be submitted are:
a.
For providing Comprehensive
Consultancy Services except Project Management / Construction Supervision Services
as per Terms of Reference
b.
For providing Project
Management / Construction Supervision Services as per Terms of Reference
Ø
Technical Proposal
Submission Form
Ø
Details of Hospital
Projects completed (last 7 yrs.)
Ø
Details of Hospital
Projects under execution
Ø
Qualifications of the Team
Leader / Team Members
Ø
Approach Methodology
Ø
Work Plan and Time
Schedule
Ø
Organisational Structure
Ø
Summary of Contractual
Information
Ø
Comments / Modification
suggested on Draft Contract
Ø
Information regarding
any Conflicting activities and Declaration thereof
Ø
Completion &
Submission of Reports
Technical Proposal Submission Form
FROM:
TO:
Sir/Madam:
Subject: Providing of
Comprehensive Consultancy Services for Setting up of Six AIIMS like Apex
Healthcare Institutes at Bhubaneswar, Bhopal, Raipur, Patna, Jodhpur &
Rishikesh in the states of Orissa, Madhya Pradesh, Chattisgarh, Bihar,
Rajasthan & Uttaranchal respectively.
We, the undersigned, offer to provide Comprehensive
Consultancy Services for Setting up of Six AIIMS like Apex Healthcare
Institutes in accordance with your Request for Proposal. We are hereby
submitting our proposal which includes this Technical Proposal and Financial
Proposal sealed under a separate cover.
If negotiations are held we undertake to negotiate on the
basis of the proposed staff. Our proposal (Technical & Financial) is
binding upon us and subject to the modifications resulting from Contract
Negotiations, up to expiration of the validity period of the Proposal i.e. 180
days from the date of its submission.
We
understand that you are not bound to accept any proposal you receive.
Thanking You
Yours faithfully,
Signature_________________
(Authorized Representative)
Full Name_________________
Designation________________
Address ___________________
Details of
healthcare projects of 500 - bed capacity or more completed in the Last Seven
Years
|
Name of assignment
& location |
|
Page No. of proposal for
cross referencing and verification of information |
|||
Project
Cost & Fee
(Rs. in Crores
/ US$ Million) |
Project Cost |
Fee |
|
||
|
Commencement
date |
Scheduled |
Actual |
|||
|
Completion
Date |
Scheduled |
Actual |
|||
|
Reasons for delay,
if any |
|
|
|||
|
Services
provided |
Studies (DPR, feasibility reports
etc.) |
|
|
||
|
Architectural Brief |
|
|
|||
|
Architectural design |
|
||||
|
Master Planning |
|
||||
|
Structural design |
|
||||
|
HVAC design |
|
||||
|
Electrical design |
|
||||
|
PHE design |
|
||||
|
Equipment planning |
|
||||
|
Equipment Procurement &
Installation |
|
||||
|
Project Management |
|
||||
|
Construction Supervision |
|
||||
|
Cost Management |
|
||||
|
Any other |
|
||||
|
No. &
Staff involved and functions performed |
Staff involved (Discipline-wise) |
Staff-Months |
|||
|
Name of
Associated firm(s), if any |
|
|
|||
|
Services
provided by the Associated firm(s) |
Studies (DPR, feasibility reports
etc.) |
|
|
||
|
Architectural Brief |
|
||||
|
Architectural design |
|
||||
|
Master Planning |
|
||||
|
Structural design |
|
||||
|
HVAC design |
|
||||
|
Electrical design |
|
||||
|
PHE design |
|
||||
|
Equipment planning |
|
||||
|
Equipment Procurement &
Installation |
|
||||
|
Project Management |
|
||||
|
Construction Supervision |
|
||||
|
Cost Management |
|
||||
|
Any other |
|
||||
|
No. &
Staff of associated firms involved and functions performed |
Staff involved (Discipline-wise) |
Staff-Months |
|
||
|
Proof as
letter from Client or letter of Award indicating scope of work and
Certificate from the Client for having successfully Completed the Project * |
|
|
|||
|
Name of Senior
Staff (Project Director, team leader) involved & functions performed |
|
|
|||
|
Narrative
description of project including size, features etc. |
Use up to a
quarter page |
|
|||
|
Description of
actual services provided |
Use up to a
quarter page |
|
|||
|
Name &
address of Clients Officer to whom reference may be made |
|
|
|||
|
Remarks ** |
|
|
|||
Signature
Note:
1. Applicants are
required to page no. their proposal document and for cross referencing and
verification of information mention in the above matrix the page no. at which
the details are enclosed in their proposal.
2. Use separate
sheet for each project / for each member as is appropriate
3. In case of JV or
Consortium use separate sheets for Projects undertaken by the individual
members of the JV/Consortia.
** The evaluation shall be based on
the qualitative aspects of the applicants work, therefore, please indicate the
salient features of the work undertaken including all such factors like time /
Cost / quality aspects. You may enclose photographs etc. to substantiate on the
same
Details of
healthcare projects of 500-bed capacity or more under execution
Name
of assignment & location
|
|
Page No. of proposal for
cross referencing and verification of information |
|||
Project
Cost & Fee
(Rs. in Crores
/ US$ Million) |
Project Cost |
Fee |
|
||
|
Commencement
date |
Scheduled |
Expected |
|||
|
Completion
Date |
Scheduled |
Expected |
|||
|
Reasons for
delay, if any |
|
|
|||
|
Services
provided |
|||||